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Notarial Services: Appointment Process and Prepare for your appointment
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Overview

All notarial services are performed by appointment only.  You can access our Appointment System here.  Once you have scheduled an appointment, please print out the confirmation page to present at the building entrance on the appointment date.

If there are no slots available in the Appointment System, please check the system periodically for availability.  Appointment slots are opened approximately two weeks in advance, and additional slots are often added.

The notarization fee is $50 USD for each seal provided.  For further information, please see the Consular Schedule of Fees here.  All consular fees are payable in U.S. Dollars or Vietnamese Dong in cash, or with the following debit/credit cards in U.S. Dollars: Visa, MasterCard, Discover and American Express.  We cannot accept checks.  In addition, we can only accept bills in good condition.  Notes that are taped, washed, torn, damaged, or have excessive marks or blemishes will not be accepted.

You must bring your passport or other government-issued photo identification for all notarial services.

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Prepare for Your Appointment

  • Please print, organize, and complete the appropriate notary form before your appointment. There are no public printing or copying services at the Embassy and Consulate.
  • If you do not come with a prepared affidavit, you may obtain a blank copy of an affidavit in the waiting room on your appointment date.  Use of the blank version will lengthen your check-in time. There are blank affidavit templates available under the “Services We Can and Cannot Provide” tab.
  • If you request notarial services for your original documents, bring both an original and a photocopy.  If you do not bring a photocopy, you may be charged $1.00 for each page copied.

In order to receive notarial services from the Consular Section you must:

  • Understand your document.  Consular staff cannot explain the contents to you.
  • Complete the document with the appropriate names, places, and dates before you arrive (but do not sign it; you must sign in front of a Notarizing Officer).
  • Include all pages, information and accompanying documents.
  • Organize all pages in order and the page(s) that requires the notary seal must be clearly flagged on the edge of the document.
  • Ensure name of the individual signing the document matches the name on the presented identification (i.e., passport or other government issued ID).
  • If you are signing on behalf of a corporation, LLC, etc., you must bring proof that you are authorized to sign on behalf of the organization (e.g., business card and/or articles of incorporation etc).
  • Do not sign your document until requested to do so by a Consular Officer.
  • If your document requires the presence of witnesses in addition to the notarization, you are responsible for providing these witnesses and any additional information or instructions.  Consular staff cannot act as witnesses.
  • If your document requires witnesses, please ensure they each have made a separate scheduled appointment and appear with a valid government issued photo ID.
  • If you are not able to answer simple questions about the purpose of the document or how the document should be executed. Or if you cannot read the language in which it is written, you may be asked to reschedule the service.

U.S. Citizen Services