Schedule your CRBA Appointment

If you would like to apply for a Consular Report of Birth Abroad (CRBA) at either the U.S. Embassy in Hanoi or the U.S. Consulate in Ho Chi Minh City, please complete the following steps.

Before your appointment

Before you schedule your appointment for a CRBA, please …

  • Review eligibility requirements
  • Download, print, and complete the CRBA Checklist (PDF-181KB)
  • Download Form DS-2029 (PDF-61KB) to your computer and complete it on your computer.  After you have completed the file, please save it on your computer.  You will need to upload this completed file to schedule an appointment as instructed below.  Please DO NOT sign Form DS-2029.
  • Gather supporting evidence (marriage certificate, birth certificate, physical presence documents, etc.), which can be found in the CRBA Checklist.
  • If also applying for a passport, complete a passport application, Form DS-11 Overseas applicants may complete the form online but cannot submit it electronically. After completing the form, please print it out and bring it to the appointment.  DO NOT SIGN.

You may apply for your child’s Consular Report of Birth Abroad at either the U.S. Embassy in Hanoi or the U.S. Consulate in Ho Chi Minh City.  If the child was born in another country, we can only collect the application and supporting documents and forward them to the relevant U.S. Embassy or Consulate General in that country for adjudication.

Making your appointment

If you have completed all the steps above, then you’re ready to make your appointment.  Please be advised the current wait time is approximately 3 weeks.  Please follow these steps:

  • Please click here to schedule an appointment with the U.S. Embassy in Hanoi; or
    Please click here to schedule an appointment with the U.S. Consulate General in Ho Chi Minh City.
  • Subject line for the email: “CRBA appointment – [NAME OF YOUR CHILD]”.  Please clearly state in the email two preferences for an appointment date. The chosen dates must be at least three (3) weeks from the date you send your email.
  • Each child requiring a CRBA will need a separate appointment, though you may send all the information and documentation in one e-mail.  In the e-mail, please attach:
    • a completed, but unsigned DS-2029 (PDF-61KB)form for each child
    • scanned original marriage certificate, if parents are married
    • scanned original Vietnamese birth certificate for each child (Please CLICK HERE for a sample of the Vietnamese Birth certificate. The Hospital’s Notice of Birth is NOT accepted.)
    • scanned passport biographical data page (for U.S. citizens) or photo ID (for non-U.S.-citizens) for each parent

Please do not send additional documents.  Please note that our office can only retrieve DOC, PDF, TIF and JPEG files only.  We do not accept RAR and ZIP files, or Google Docs.  In case your file is larger than 5 MB, you may consider resizing the file to a smaller copy or separate the file to smaller files.

We will review your forms quickly to determine if they are complete. If so, we will schedule an appointment for you.  We will do the best to accommodate your request but might not be able to do so based on demand.  If you have further questions regarding your CRBA appointment request, you can click here to send your questions to the Embassy in Hanoi or click here for the Consulate General in Ho Chi Minh City.

The day of your appointment

Please arrive at the Embassy or Consulate no more than 15 minutes before your appointment time so you have time to go through security. If you are more than 30 minutes late to your appointment, you will be required to schedule another appointment.  Please bring the documents listed in the CRBA Checklist (PDF-176KB).  The child (applicant) is required to attend.

All visitors to the U.S. Embassy in Hanoi and the U.S. Consulate in Ho Chi Minh City must follow certain security procedures.  Any visitor who declines to be screened by our security personnel will be unable to enter the Embassy or Consulate.  You may not bring battery-operated or electronic devices, large bags or luggage, or food and liquid into the Embassy or Consulate.  To avoid delaying your entry and that of those in line behind you, please bring only what is required for your appointment.  Please click here for more information regarding which items you are prohibited from bringing into the Embassy or Consulate.

Third party attendance at passport and CRBA appointment interviews: Generally, immediate family members may accompany passport or CRBA applicants to their appointment interviews at a U.S. embassy or consulate, and all minor children must be accompanied by a parent or guardian.  Passport or CRBA applicants also have the option of being accompanied by an attorney at their appointment interview.  Attendance by any third party, including an attorney, accompanying an applicant is subject to the following parameters designed to ensure an orderly appointment interview process and to maintain the integrity of the adjudication of the application(s):

  • Given space limitations in the consular section, not more than one attendee at a time will be allowed to accompany an applicant (or the applicant’s parent or guardian if the applicant is a minor).
  • Attendance by an attorney does not excuse the applicant and/or the minor applicant’s parent or guardian from attending the appointment interview in person.
  • The manner in which a passport or CRBA appointment interview is conducted, and the scope and nature of the inquiry, shall at all times be at the discretion of the consular officer, following applicable Departmental guidance.
  • It is expected that attorneys will provide their clients with relevant legal advice prior to, rather than at, the appointment interview, and will advise their clients prior to the appointment interview that the client will participate in the appointment interview with minimal assistance.
  • Attorneys may not engage in any form of legal argumentation during the appointment interview and before the consular officer.
  • Attendees other than a parent or guardian accompanying a minor child may not answer a consular officer’s question on behalf or in lieu of an applicant, nor may they summarize, correct, or attempt to clarify an applicant’s response, or interrupt or interfere with an applicant’s responses to a consular officer’s questions.
  • To the extent that an applicant does not understand a question, s/he should seek clarification from the consular officer directly.
  • The consular officer has sole discretion to determine the appropriate language(s) for communication with the applicant, based on the facility of both officer and applicant and the manner and form that best facilitate communication between the consular officer and the applicant.  Attendees may not demand that communications take place in a particular language solely for the benefit of the attendee.  Nor may attendees object to or insist on the participation of an interpreter in the appointment interview, to the qualifications of any interpreter, or to the manner or substance of any translation.
  • No attendee may coach or instruct applicants as to how to answer a consular officer’s question.
  • Attendees may not object to a consular officer’s question on any ground (including that the attendee regards the question to be inappropriate, irrelevant, or adversarial), or instruct the applicant not to answer a consular officer’s question.  Attendees may not interfere in any manner with the consular officer’s ability to conduct all inquiries and fact-finding necessary to exercise his or her responsibilities to adjudicate the application.
  • During a passport or CRBA appointment interview, attendees may not discuss or inquire about other applications.
  • Attendees may take written notes, but may not otherwise record the appointment interviews.
  • Attendees may not engage in any other conduct that materially disrupts the appointment interview.  For example, they may not yell at or otherwise attempt to intimidate or abuse a consular officer or staff, and they may not engage in any conduct that threatens U.S. national security or the security of the embassy or its personnel.  Attendees must follow all security policies of the Department of State and the U.S. embassy or consulate where the appointment interview takes place.
  • Attendees may not engage in any conduct that violates this policy and/or otherwise materially disrupts the appointment interview.  Failure to observe these parameters will result in a warning to the attendee and, if ignored, the attendee may be asked to leave the appointment interview and/or the premises, as appropriate.  It would then be the applicant’s choice whether to continue the appointment interview without the attendee present, subject to the consular officer’s discretion to terminate the appointment interview.  The safety and privacy of all applicants awaiting consular services, as well as of consular and embassy personnel, is of paramount consideration.

If additional information is needed …

If your Consular Report of Birth Abroad (CRBA)/ passport application is refused, you will receive a refusal letter instructing you on how to continue the processing of your application.  If there is still not enough evidence to make our decision, we may request a DNA examination to help establish parentage. If your child is not qualified for a CRBA, you may file an immigrant visa petition.